Exhibitor Payment Policy and Terms

The SEC offers several methods with which to pay for orders/invoices listed below:

Credit Card

Accepted credit cards include Visa, Mastercard, American Express, and Discover. While we can process your card by taking information over the phone, it is far more secure to do so online.

Check

To pay by check, please address the check to "Student Engineers' Council at Virginia Tech" with your company’s name and invoice number in the memo and mail to the following address:

Student Engineers' Council at Virginia Tech
328 Whittemore Hall
Blacksburg, VA 24061

ACH/Direct Deposit

Banking information may be available upon request from the Director of Finance.

HokieMart

SEC will accept payment from internal Virginia Tech organizations through HokieMart.

After a payment method is specified via checkout, a processing fee up to 2.5% may be charged for changing the payment method. Please note that you cannot directly cancel an invoice - instead, you must request to cancel an invoice, after which our staff can finish the cancellation. This procedure allows us to clarify your intentions and confirm any applicable penalties.

PURCHASE ORDERS ARE NOT CONSIDERED PAYMENT.

All invoices will be due by September 19th, 2025. Payments sent via USPS must be postmarked by due date. The SEC reserves the right to charge an additional 5% penalty fee for overdue invoices. Failure to pay may result in a ban from attending future Engineering Expos.

Companies are able to cancel for a full refund up until August 15th, 2025. Any company that cancels after this day will not be issued a refund. 

All Employers must be in their booth by 10:00 AM each day they have purchased a booth. Employers who cannot be reached by phone, with the contact information on file, will get NO money back, and will be charged a $100.00 administration fee per day they are not there.

Acts of God, such as adverse weather and natural disasters, that prevent registered companies from attending the Expo will be treated on a case-by-case basis. Refunds will be given at the discretion of the SEC.